These terms and conditions (“Terms and Conditions”) govern the relationship between MAJC LLC/Cruise Differently LLC [DBA Red Hat Society Travel] (“Red Hat Society Travel” and/or “us/our”) and you, the purchaser and/or traveler (“Client” and “passenger” and “you/your”). By planning travel with Red Hat Society Travel, you agree to be bound by these terms and acknowledge that Red Hat Society Travel acts solely as a booking agent for disclosed principal supplier tour operators, cruise lines, hotels, airlines, air charters, bus companies, ground transportation, boat purveyors or owners, and other independent contractors providing accommodations, transportation, and other services (“Supplier(s)”), and is not the source or provider of the travel services. These terms include warranties and disclaimers and exclusions of liability and may restrict your rights and remedies and provide protection to Red Hat Society Travel.
1. LIABILITY RELEASE
By submitting your registration and payment, you hereby release and forever discharge and hold harmless (Release) MAJC LLC/Cruise Differently LLC [DBA Red Hat Society Travel], The Red Hat Society, Inc. (RHS), and the Hyatt Regency Hill Country Resort & Spa and their affiliates, subsidiaries, employees, successors and assigns from any and all liability, claims, demands, and causes of action, of whatever kind or nature, either in law or equity, which may hereafter arise from your participation in the Red Hat Society’s “BOOTS, BLING, AND BIG HATS” INTERNATIONAL CONVENTION in SAN ANTONIO, TEXAS from AUGUST 7, 2026 through AUGUST 13, 2026 (“Event”) and/or any other project, activity, or event sponsored, managed, arranged, or promoted by, or otherwise affiliated or associated with the Red Hat Society (Other Events). You understand and acknowledge that this Release discharges MAJC LLC/Cruise Differently LLC [DBA Red Hat Society Travel], The Red Hat Society, Inc. (RHS), and the Hyatt Regency Hill Country Resort & Spa with respect to any bodily or other injury, illness, death, or property damage that may result from your participation in the Event and/or Other Events. You also understand that MAJC LLC/Cruise Differently LLC [DBA Red Hat Society Travel], The Red Hat Society, Inc. (RHS), and the Hyatt Regency Hill Country Resort & Spa do not assume any responsibility or obligation to provide financial assistance or other assistance, including, but not limited to, medical, health, or disability insurance, in the event of injury, illness, death, or property damage.
Insurance. MAJC LLC/Cruise Differently LLC [DBA Red Hat Society Travel], The Red Hat Society, Inc. (RHS), and the Hyatt Regency Hill Country Resort & Spa do not carry or maintain any health, medical, disability, damage, or other liability insurance coverage for the benefit of participants in the Event and/or Other Events, and expressly disclaim any responsibility or obligation to do so. As a participant, you are encouraged to secure medical, health, and all other applicable insurance coverage for your own benefit. Our convention planning team and travel consultants take great care to ensure your registration and travel arrangements go smoothly. However, we understand that sometimes unexpected events happen beyond anyone’s control. Because of this, we strongly recommend purchasing travel insurance to protect yourself and your plans. We offer third-party insurance through Allianz, underwritten by Jefferson Insurance Company. After you register, an insurance quote will be sent automatically by email. You can get full details and purchase options by contacting your Red Hat Society Travel vacation consultant. You have the choice to accept or decline this optional coverage. If you decide to decline, you will be asked to sign a waiver stating you accept full financial responsibility for any losses related to your travel plans. This waiver also confirms you will not hold The Red Hat Society, Inc. or MAJC LLC/Cruise Differently LLC (DBA Red Hat Society Travel) liable for any issues that may arise.
Medical Treatment. You hereby release and forever discharge MAJC LLC/Cruise Differently LLC [DBA Red Hat Society Travel], The Red Hat Society, Inc. (RHS), and the Hyatt Regency Hill Country Resort & Spa from any and all liability claims, demands, and causes of action whatsoever that may arise on account of any first aid or other medical treatment rendered during your participation in the Event and/or Other Events.

Assumption of Risk. You understand your participation in the Event and/or Other Events may include activities that may be hazardous. You recognize and understand that such participation is voluntary and may involve certain inherently risky activities. You hereby expressly and specifically assume the risk of injury or harm resulting from your participation and release MAJC LLC/Cruise Differently LLC [DBA Red Hat Society Travel], The Red Hat Society, Inc. (RHS), and the Hyatt Regency Hill Country Resort & Spa from all liability for injury, illness, death, and/or property damage that may result.

Photography/Audio Release. MAJC LLC/Cruise Differently LLC [DBA Red Hat Society Travel] and The Red Hat Society, Inc. will be capturing photos and video throughout the Event and/or Other Events, and all other related events and activities for possible use in marketing and promotional materials. By attending and participating, you hereby consent to the photographing, videotaping, recording, and redistribution of your image, likeness, voice, and statements. By attending and participating, you hereby grant and convey unto MAJC LLC/Cruise Differently LLC [DBA Red Hat Society Travel] and The Red Hat Society, Inc. all rights, titles, and interest in and to any and all photographic images and video or audio recordings made by or on behalf of MAJC LLC/Cruise Differently LLC [DBA Red Hat Society Travel] and The Red Hat Society, Inc. or made with its consent, during your participation in the Event and/or Other Events, and all other related events and activities, including, but not limited to, any royalties, proceeds, or other benefits derived from such photographs or recordings.

Waiver of Section 1542, California Civil Code. To the maximum extent permitted by law, you waive all rights you may have under California Civil Code Section 1542, which states: “A general release does not extend to claims which the party does not know or suspect to exist in his or her favor at the time of executing this release, which if known by him or her must have materially affected his settlement with the other party.” You expressly understand and agree that this Release is intended to be as broad and inclusive as permitted by law, and that this Release shall be governed by and interpreted in accordance with the laws of Washington.
2. USE OF RED HAT SOCIETY TRAVEL SERVICES, ACCESS AND INFORMATION FOR TRAVEL BOOKINGS
You warrant that you are at least 18 years of age and possess the legal authority to enter into this Agreement and to make travel bookings with Red Hat Society Travel. You agree to be financially responsible for all of your travel bookings and warrant that all information supplied by you on behalf of yourself, members of your household, or others for whom you are authorized to transact business with us is true and accurate. You agree that you will only make legitimate reservations or purchases with Red Hat Society Travel and its Suppliers, and acknowledge that, without limitation, any speculative, false, or fraudulent reservation is prohibited.
All bookings are accepted by Red Hat Society Travel as agent for the travel Suppliers on your itinerary. Separate Supplier terms and conditions will apply to your reservation and purchase of travel-related goods and services that you select, and you understand and agree to abide by the terms and conditions of purchase imposed by any Supplier that you have selected as a service provider for your travel.
Cruise Differently LLC (DBA Red Hat Society Travel) is registered as a California Seller of Travel 2160650-70 and Washington Seller of Travel 604476241. Registration as a seller of travel does not constitute approval by the State of California.
3. PAYMENTS AND CANCELLATIONS
You shall be completely responsible for all charges, fees, duties, taxes, and assessments arising out of your travel bookings through Red Hat Society Travel. By submitting a credit card authorization form to Red Hat Society Travel, you agree to allow Red Hat Society Travel to use your payment method to purchase travel products from our Suppliers on your behalf. EXCEPTING IN CASES OF FRAUD, YOU AGREE NOT TO FILE ANY DISPUTE WITH YOUR BANK OR CREDIT CARD COMPANY TO AVOID OR VIOLATE ANY BOOKING TERMS AND CONDITIONS OF RED HAT SOCIETY TRAVEL OR ITS SUPPLIERS, INCLUDING CANCELLATIONS OR CHANGES OF ITINERARY OR ARRANGEMENTS FOR REASONS BEYOND THE CONTROL OF RED HAT SOCIETY TRAVEL OR ITS SUPPLIERS. IF YOU ATTEMPT TO CHARGEBACK, REVERSE OR RECOLLECT A PREVIOUSLY AUTHORIZED TRIP PAYMENT, RED HAT SOCIETY TRAVEL RESERVES THE RIGHT TO COLLECT ALL ADDITIONAL COSTS, FEES AND EXPENSES ASSOCIATED WITH SUCH CHARGEBACK, REVERSAL OR RECOLLECTION, INCLUDING, WITHOUT LIMITATION, ATTORNEY FEES.
All payments for travel are due prior to departure according to each Supplier’s terms and conditions of booking. You understand that failure to make final payment or any violation of a Supplier’s conditions of purchase may result in cancellation of your reservations, in your being denied access to any flights, tours, hotels, cruises, or other travel services, or in your forfeiting any monies paid for your reservations. In some cases, there is NO REFUND once a booking is made and paid in full. You may not be entitled to a refund if you change or cancel your travel plans after confirmation of a booking. All cancellation requests must be sent to Red Hat Society Travel in writing. As a result of cancellation, Red Hat Society Travel’s and third-party Supplier’s cancellation penalties will apply. Cancellation fees will be charged to the credit card or other payment method you authorized to pay for travel services or deducted from the Supplier’s refund.
PAYMENT TERMS AND PAYMENT PLAN: To register, an initial non-refundable deposit of $250 is required. Instead of paying the full amount at registration, you may choose to pay only this deposit and set up a monthly payment plan for the remaining balance. The total cost of your convention package, minus the $250 deposit, will be divided into 10 monthly payments due on the 15th of each month, starting September 15, 2025, and ending June 15, 2026. You will receive a reminder email three days before each payment is due. Payments will be automatically charged to your credit card on file on the due date. Automatic payments will begin on the due date but may take up to 48 hours to complete. You can pay your balance in full or speed up your payment schedule at any time. Your full payment must be completed by June 15, 2026. If a payment is missed, cancelled, or your card is declined, your registration may be cancelled. All processed payments are non-refundable. If you purchased optional vacation protection or travel insurance, you may be able to file a claim for these non-refundable payments if you cancel for a covered reason.
PAYMENT AND CANCELLATION POLICY: When you provide your credit card for payment and digitally sign the authorization, you confirm that you have read and understood the booking conditions from MAJC LLC/Cruise Differently LLC (doing business as Red Hat Society Travel), including the payment policy and schedule. Vacation protection or travel insurance is available and strongly recommended for peace of mind. All payments are non-refundable once processed. However, your payment is transferable to a new reservation until July 1, 2026. This means if you need to cancel, you can find another Red Hat Society member to take over your reservation without penalty. You will handle the payment arrangements with the new traveler directly, as we cannot manage that for you. If you cancel after July 1, 2026, or cannot find a member to take over your reservation by that date, you may be able to file a claim with your travel insurance if you purchased it and your reason for cancellation is covered.
When you receive any and all travel documents, it is your responsibility to review and verify all information for accuracy. Contact Red Hat Society Travel immediately if changes or corrections are required.
4. TRAVEL DOCUMENTS, INCLUDING TSA AND DHS ACCEPTABLE IDENTIFICATION REQUIREMENTS
It is the responsibility of each Client to obtain and carry a valid passport, visa(s), and all other documents required by applicable government regulations. When traveling domestically or internationally, the U.S. Transportation Security Administration (TSA) and U.S. Department of Homeland Security (DHS) advise that everyone carry acceptable identification in order to board a flight. Acceptable identification can be found at http://www.tsa.gov/traveler-information/acceptable-ids; examples are DHS-designated enhanced driver’s license, Passport, a foreign government passport. The name, date of birth and gender that appears on the identification card must exactly match the same such data that is listed on airline ticket(s) and booking records. You acknowledge any failure to strictly comply with these requirements may result in denied boarding or an undue delay at an airport security checkpoint causing Client to miss flight(s), and subsequent scheduled travel bookings on cruises and tours.
Red Hat Society Travel strongly recommends that you take into account that certain countries will not admit a passenger if their passport expires within six (6) months of the date of entry. Non-United States citizens may require additional documentation. Client is responsible to make Red Hat Society Travel aware when traveling on a passport from a country other than the United States of America. Red Hat Society Travel neither controls nor warrants the issuance of visas or approval of visa waivers related to your travel. Should a visa not be issued, Red Hat Society Travel is not responsible for lost payments made toward the contemplated trip. Please note that rules of each country regarding entry and exit change on a daily basis.
Children and infants also require travel documents. Minors traveling with one parent, and/or without both parents, may be stopped and not admitted, unless authenticated and verified consent forms are provided to the authorities; please see https://help.cbp.gov/s/article/Article-3643 for additional information. The U.S. Customs and Border Protection Agency requires that for groups of children under age 19 arriving to the United States by land or sea from contiguous territory and traveling with a school group, religious group, social or cultural organization, or sports team, may also present an original or copy of his or her birth certificate, a Consular Report of Birth Abroad, or a Naturalization Certificate. Parental or legal guardian consent must be provided to the supervising adult/Group Leader in writing.
5. INDIVIDUAL ENTRY AND EXIT REQUIREMENTS
Each country holds different views of past criminal offenses, whether within or outside of their boundaries. If you have a current or prior criminal offense, contact that country directly for entry and exit requirements. You can visit the US State Department Website for further information about these requirements. See, https://travel.state.gov/content/travel.html. We do not inquire about an individual’s criminal record in the interest of respecting our Clients’ privacy. For example, if traveling to or through Canada, individuals with a Driving While Intoxicated (DWI) record should review current entry requirements. See: http://www.cic.gc.ca/english/information/faq/inadmissibility/index.asp.
6. HAZARDOUS MATERIALS
Federal law prohibits passengers from bringing hazardous materials on the aircraft.
(1) Federal law forbids the carriage of hazardous materials aboard aircraft in the passenger’s luggage or on the passenger’s person. A violation can result in five years’ imprisonment and penalties of $250,000 or more (49 U.S.C. 5124). Hazardous materials include explosives, compressed gases, flammable liquids and solids, oxidizers, poisons, corrosives and radio- active materials. Examples: Paints, lighter fluid, fireworks, tear gases, oxygen bottles, and radiopharmaceuticals.
(2) There are special exceptions for small quantities (up to 70 ounces total) of medicinal and toilet articles carried in the passenger’s luggage and certain smoking materials carried on the passenger’s person. For further information, each passenger should contact the relevant airline representative(s) on their itinerary. Restrictions on hazardous materials are listed http://www.tsa.gov/traveler-information/prohibited-items.
7. INSECTICIDE NOTICE
We recommend that you refer to the DOT list of airports in countries that require airlines to treat the passenger cabin with insecticides prior to the flight or while on the aircraft. This list is on the DOT’s website and is updated from time to time: http://www.dot.gov/office-policy/aviation-policy/aircraft-disinsection-requirements.
8. HEALTH/IMMUNIZATIONS
You must have the proper immunizations and health screenings and required documentation of such immunizations and screenings before travel. Red Hat Society Travel shall not assume responsibility for the accuracy of health, vaccination, or documentation prior to departure or upon landing at the final destination. In some cases, required inoculations must be recorded by Client’s health practitioner on a valid vaccination certificate, which the Client must carry for proof of inoculation. If you are concerned about taking any medications or receiving certain inoculations, check with your health practitioner BEFORE booking. Check the State Department Web site http://travel.state.gov, for relevant information relating to travel to specific destinations, and the Center for Disease Control http://wwwnc.cdc.gov/travel/ relating to health issues related to travel.
9. ACCESSIBILITY, TRAVELERS WITH DISABILITIES, SPECIAL TRAVEL NEEDS.
Travelers with disabilities or special needs who may require non-emergency special services, additional support or accommodation of a disability should advise us in advance of booking, so that we can request assistance or arrange for appropriate services or equipment. In some cases when travelers are unable to use their own wheelchairs, mobility devices, medical equipment or devices, rental of special equipment or devices may result in additional charges. Airlines may impose charges for additional baggage and may have restrictions on the size of wheelchairs that they can accommodate.
In order to travel with a service animal or emotional support animal, some Suppliers may require advance arrangements and special documentation of the animal’s health and training.
When traveling outside of the United States or Canada, laws and regulations applying to people with disabilities will often apply different standards of accommodation for travelers with disabilities or special needs. While we are committed to assisting travelers with disabilities or special needs, Red Hat Society Travel is not responsible for the failure of Suppliers in those countries to meet the needs of travelers when the Supplier follows laws and regulations of the local jurisdiction. Additionally, the laws and regulations of local jurisdications covering travelers with disabilities or special needs may change without prior advance notice and Red Hat Society Travel bears no responsibility in case of changes in the legal or regulatory framework of the places you may visit on your trip.
Certain destinations may have limited medical facilities or limited availability of prescription medications. We recommend that you consult with your health practitioner to discuss the details of your trip. Certain travel insurance plans may provide access to emergency medical care, medical evacuation and replacement of prescription medication. WE RECOMMEND THE PURCHASE OF COMPREHENSIVE TRAVEL INSURANCE ON ALL BOOKINGS.
10. AIR TRAVEL, SCHEDULE RECONFIRMATION, CHECK-IN
Red Hat Society Travel shall not assume any responsibility for any air schedule changes. In rare instances, upon departure from a country, certain departure taxes must be paid in cash only, and may vary in price. Failure to use a reservation may result in automatic cancellation of all continuing and return flights, as well as forfeiture of airfares.
Airline e-tickets expire a year from issue date unless carrier fare rules in passenger’s itinerary fare provide otherwise.
Due to enhanced security, it is strongly recommended that you check in a minimum of 2 hours prior to scheduled departure for domestic flights and 3 hours prior to scheduled departure time for international flights. Reconfirm flight times at least 24 hours prior to scheduled departure time for domestic flights, and 72 hours prior for international flights.
By checking in for a flight, tour or cruise, you may be agreeing to additional terms and conditions imposed by the Supplier. If you have authorized Red Hat Society Travel to check you in for any component of your trip, that you take full responsibility for agreeing to and complying with the Supplier’s terms and conditions of check-in.
11. RIGHT TO CORRECT ERRORS/OFFERS SUBJECT TO AVAILABILITY
We reserve the right to correct errors. In the event of any pricing error or omission, we reserve the right to adjust such pricing or make any other corrections. All offers, incentives and Supplier promotions are subject to availability and may change without notice. Prospective Clients are advised to reserve early to avoid disappointment and additional late booking fees.
12. UNUSED ARRANGEMENTS, MINIMUM PASSENGER REQUIREMENTS AND ALTERATIONS TO BOOKINGS
When tour, cruise or package prices are based on Suppliers’ contract rates, you will not be entitled to any refund for any unused portion of travel.
Some group tours are based on minimum numbers of passengers traveling; if the number of passengers falls below the minimum required, a surcharge may be imposed, or the tour may be canceled. Any cancellations of a tour or package for reason of failing to meet the minimum traveler requirement will be governed by the tour operator’s cancellation policy.
If you decide to change any portion of your confirmed arrangements prior to departure or during your trip, we will attempt to assist you. Certain bookings may not be able to be changed. All requests for changes to a booking must be made in writing to Red Hat Society Travel.
The Supplier may determine that alterations in itinerary are necessary for any number of reasons, including but not limited to severe weather. Any alterations to an itinerary are at the sole discretion of the Supplier, and Red Hat Society Travel bears no responsibility for any changes.
13. LIMITATIONS OF RESPONSIBILITY AND DISCLOSURE
Red Hat Society Travel acts solely as a booking agent for disclosed principal Suppliers and is not the source or provider of any travel service. Each Supplier is an independent entity with its own management and is not subject to the control of Red Hat Society Travel. The Suppliers whose names appear in travel documentation are those actually responsible for providing the travel services purchased, and you consent to the use of those Suppliers.
BECAUSE RED HAT SOCIETY TRAVEL ACTS AS AGENT FOR DISCLOSED PRINCIPAL SUPPLIERS AND DOES NOT HAVE THE RIGHT TO CONTROL THE OPERATIONS OF SUCH INDEPENDENT OPERATORS AND SUPPLIERS, YOU AGREE THAT RED HAT SOCIETY TRAVEL IS NOT LIABLE FOR ANY PERSONAL INJURY OR PROPERTY DAMAGE, WHICH MAY ARISE OUT OF THESE SERVICES. RED HAT SOCIETY TRAVEL HEREBY DISCLAIMS ANY LIABILITY WHETHER BASED ON CONTRACT, TORT, STRICT LIABILITY OR OTHERWISE, INCLUDING WITHOUT LIMITATION LIABILITY FOR ANY DIRECT, PUNITIVE, SPECIAL CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES, IN CONNECTION WITH THE GOODS OR SERVICES PROVIDED BY ANY PRINCIPAL SUPPLIER BOOKING THROUGH RED HAT SOCIETY TRAVEL, INCLUDING WITHOUT LIMITATION LIABILITY FOR ANY ACT, ERROR, OMISSION, INJURY, LOSS, ACCIDENT, DELAY OR IRREGULARITY WHICH MAY BE INCURRED THROUGH THE FAULT, NEGLIGENCE, WILFULL ACTS, OMISSIONS OR OTHERWISE OF SUCH SUPPLIER, OR OF ANY SUPPLIER OR THEIR RESPECTIVE EMPLOYEES, AGENTS, SERVANTS, OR REPRESENTATIVES, INCLUDING, WITHOUT LIMITATION, THEIR FAILURE TO DELIVER OR THEIR PARTIAL OR INADEQUATE DELIVERY OF SERVICES, THEIR CANCELLATION AND REFUND POLICIES, FUEL INCREASES, BANKRUPTCY OR CESSATION OF OPERATIONS AND OTHER MATTERS OUTSIDE OF RED HAT SOCIETY TRAVEL’S CONTROL, AND YOU HEREBY EXONERATE RED HAT SOCIETY TRAVEL FROM ANY LIABILITY WITH RESPECT TO THE SAME.
RED HAT SOCIETY TRAVEL HAS SOLELY RECEIVED COMMISSION AND FEES FOR TRAVEL TRANSACTIONS AND CLIENT AGREES AND UNDERSTANDS THAT ANY RECOVERY FROM RED HAT SOCIETY TRAVEL WILL BE LIMITED TO THE AMOUNT OF COMMISSION AND FEES ACTUALLY RECEIVED BY RED HAT SOCIETY TRAVEL.
14. RISKS/SAFETY
Travel to certain destinations may involve greater risk than others. Red Hat Society Travel urges Clients to remain informed on a daily basis as to current news events, as well as to review travel prohibitions, warnings, announcements and advisories issued by the United States Government prior to booking travel to international destinations. Information on health and safety conditions in various countries and the level of risk associated with travel to particular international destinations can be found at http://www.state.gov, http://www.tsa.gov, http://www.dot.gov, http://www.faa.gov, http://www.cdc.gov, and http://www.cbp.gov. The Smart Traveler Enrollment Program (STEP) is a free service provided by the U.S. Government to U.S. citizens who are traveling to, or living in, a foreign country. STEP allows you to enter information about your upcoming trip abroad so that the Department of State can better assist you in an emergency. Registration is recommended and provided by going to https://step.state.gov/step/.
BY OFFERING FOR SALE TRAVEL TO PARTICULAR DESTINATIONS, RED HAT SOCIETY TRAVEL DOES NOT REPRESENT OR WARRANT THAT TRAVEL TO SUCH POINTS IS ADVISABLE OR WITHOUT RISK, AND SHALL NOT BE LIABLE FOR COSTS, DAMAGES, OR LOSSES THAT MAY RESULT FROM TRAVEL TO SUCH DESTINATIONS. CLIENT’S PARTICIPATION CONSTITUTES ACCEPTANCE OF SUCH EVENTS AT CLIENT’S OWN RISK.
In the event of emergent health or safety concerns, once Red Hat Society Travel has investigated the prevailing situation, Red Hat Society Travel shall have the sole and absolute discretion whether to proceed with any Red Hat Society Travel escorted trip or private departure, or to make alterations to the itinerary.
15. FORCE MAJEURE
Red Hat Society Travel will not be in breach of these terms and conditions or otherwise be liable to you, for any failure or delay in performing an obligation under this Agreement that is due to any of the following causes, to the extent beyond its reasonable control: acts of God, accident, riots, war, terrorist act, epidemic, pandemic, quarantine, civil commotion, breakdown of communication facilities, including web host and internet service provider, breakdown or malfunction of equipment, destruction of or serious damage to facilities, natural catastrophes including, but not limited to extreme weather events, floods and volcanic eruptions, governmental acts or omissions, changes in laws or regulations, national strikes, fire, explosion, generalized lack of availability of raw materials or energy, and any other unforeseen circumstance which is beyond the control of Red Hat Society Travel. THE PURCHASE OF TRAVEL INSURANCE IS HIGHLY RECOMMENDED ON ALL TRIPS.
In addition, each of Red Hat Society Travel’s Suppliers has terms and conditions which include Force Majeure provisions. In the event that a Force Majeure event occurs, those Suppliers may be entitled to, and may in their sole and absolute discretion, vary, postpone or cancel any itinerary or arrangement in relation to the trip. Payment of any refund to you as a result of the non-performance of any obligations hereunder shall remain in the sole and absolute discretion of the Supplier, pursuant to their policies, although Red Hat Society Travel shall use its reasonable efforts to secure reimbursement for you where possible.
16. CLIENT CONDUCT
When you book with Red Hat Society Travel, you accept responsibility for any damage or loss caused by you. Full payment for any such damage or loss (reasonably estimated if not precisely known) must be paid directly at the time to the accommodation owner or manager or other Supplier. You must indemnify us for the full amount of any claim (also including legal costs) made against us. We are not responsible for any costs incurred concerning a guest removed from a trip, or any portion of a trip. You agree not to hold Red Hat Society Travel or any of its related entities liable for any actions taken under these terms and conditions. Baggage and personal effects are at all times the sole responsibility of the participant.
Each participant in any trip escorted by Red Hat Society Travel is expected to act responsibly and adhere to all behavior guidelines established by Red Hat Society Travel and our Suppliers. Red Hat Society Travel and all local Suppliers reserve the right to remove you from any facility, hotel or resort property, tour location or means of transportation if your health or your conduct appears to endanger yourself or others, disrupts the general well-being of other clients on any element of your trip, or interferes with the operation or security of the places we visit. In any such case, there will be no refund.
17. CURRENCY FLUCTUATIONS
Currency exchange rates fluctuate. Prices are subject to change based upon currency exchange rate fluctuations. Red Hat Society Travel is not responsible for surcharges or foreign transaction fees imposed by Client’s credit card or bank.
18. TRAVEL INSURANCE
RED HAT SOCIETY TRAVEL OFFERS ACCESS TO TRAVEL INSURANCE TO PROTECT PASSENGERS AND THEIR INVESTMENT IN TRAVEL. UNLESS SPECIFICALLY NOTED, TRAVEL INSURANCE IS NOT INCLUDED IN THE COST OF CLIENT’S ITINERARY TO PROTECT AGAINST THIRD PARTY SUPPLIER DEFAULT/BANKRUPTCY PROTECTION, DELAY, INTERRUPTION, MISSED CONNECTION FOR CRUISES, CANCELLATION, MEDICAL EMERGENCY TRANSPORTATION/EVACUATION & REPATRIATION, BAGGAGE & PERSONAL EFFECTS/LOST LUGGAGE & BAGGAGE DELAY, ILLNESS, JOB LOSS PROTECTION AND CHANGE OF PLANS, ACCIDENTAL DEATH AND DISABILITY, TRAVEL ACCIDENT/SICKNESS MEDICAL EXPENSES, AND MORE. PROPER INSURANCE MAY PROTECT YOU FROM FINANCIAL LOSS IN ALMOST ALL CIRCUMSTANCES. Without appropriate travel insurance, Client understands and agrees that if Client cancels or interrupts Client’s travel for any reason, portions of the trip/tour may not be refunded and Red Hat Society Travel’s and travel Suppliers’ cancellation penalties will apply resulting in the loss of monies up to the full cost of Client’s travel booking and related costs. The purchase of travel insurance is not required in order to purchase any other product or service offered by Red Hat Society Travel, however if you decline to purchase insurance, Red Hat Society Travel will require that you execute an insurance waiver. Red Hat Society Travel is not a licensed insurance broker, and its advisors are not qualified or authorized to answer technical questions about benefits, exclusions, and conditions of any of the insurance offered, nor evaluate the adequacy of the prospective insured’s existing insurance coverage. An additional charge applies for any travel insurance selected. RED HAT SOCIETY TRAVEL CANNOT GUARANTEE THAT ANY INSURANCE PROVIDER WILL APPROVE COVERAGE FOR A CLAIM MADE UNDER THE INSURER’S POLICY AND MAKES NO REPRESENTATIONS ABOUT THE EXTENT OF COVERAGE FOR ANY POLICY IT MAY OFFER OR QUOTE.
19. RESERVATION OF RIGHTS: CHANGES TO THESE TERMS
We reserve the right, in our sole discretion, to change these Terms and Conditions at any time. Updated versions of the Terms will be provided to Clients, will be posted on our website and are effective immediately on posting.
20. GENERAL
The laws of the State of Washington govern these Terms and Conditions. You hereby consent to the exclusive jurisdiction and venue of courts in King County, Washington in all disputes arising out of or relating to travel bookings with Red Hat Society Travel.
If any part of these Terms and Conditions is determined to be invalid or unenforceable pursuant to applicable law including, but not limited to, the warranty disclaimers and liability limitations set forth above, then the invalid or unenforceable provision will be deemed superseded by a valid, enforceable provision that most closely matches the intent of the original provision and agreement shall continue in effect.
These Terms and Conditions (and any other terms and conditions referenced herein) constitute the entire agreement between the Client and Red Hat Society Travel with respect to travel bookings made with Red Hat Society Travel by any means, and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written, between Client and Red Hat Society Travel with respect to communications with Red Hat Society Travel. A printed version of this agreement and of any notice given in electronic form shall be admissible in judicial or administrative proceedings based upon or relating to these Terms and Conditions to the same extent and subject to the same conditions as other business documents and records originally generated and maintained in printed form.
Last Updated: July 10, 2025